A software development team comes together to discuss how to solve interoperability issues. The staff of a public relations agency meets to discuss the status of various client campaigns. A new product roll-out plan is presented to the sales force of a paper products company. A manager quickly forms acommittee to address the issue of salaries. Whatdo all of these scenarios have in common? They’re all meetings.
Most professionals, regardless of their occupation or industry, participate in one meeting each day. In fact, according to the “Meetings in America” series from MCI, thirty-seven percent of employee time is spent in meetings, and approximately eleven million meetings occur in the U.S. each day. Research also indicates more than fifty percent of this meeting time is wasted. The meetings may be conducted with a client or colleague in your office, in the office of your boss or co-worker or across town, the country or even the globe. While meetings have traditionally been conducted by telephone or in person—either around a table or around an individual’s desk—the increase in remote offices and the emergence of real-time, Internet-related technologies such as secure online-collaboration services have changed the very nature of meetings by bringing many online.
There are several things that remain constant, however:
· Meetings in the workplace typically boil down into one of five meeting types: staff meetings, project meetings, presentations, spur of the moment or impromptu meetings, and collaborative meetings.
· With the exception of presentations, which are mainly one sided, the most effective meetings are those with active participation and a lot of give and take (as long the agenda is followed).
Many of these meetings can be conducted online, which decreases travel time and costs while increasing meeting productivity through a streamlined work process.
By taking meetings online, you can reduce travel, accelerate work processes and bring teams together to make your meetings more productive than ever before.
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