Collaborating on HIPAA-Compliant Online Meeting Software

So if you’re not already in full compliance with HIPAA, what can you do? Examine how you are currently communicating PHI and look for alternatives. One alternative that will get you closer to HIPAA compliance is to integrate online meeting technology from an enabling “business associate” such as VIA3 Corporation into your organization. For example, VIA3® Assured Collaboration Service from VIA3 will take care of many of the requirements set forth for managing electronic PHI in HIPAA’s strict security and privacy rules, as the service:

• Completely encrypts ALL data transmitted during an online meeting from sender to receiver—and back again—using Advanced Encryption Standard (AES).

• Enables full authentication, access controls and access monitoring to ensure that only appropriate individuals will have access to PHI.

• Enables you to store PHI in online workspaces where only those you permit to access them can do so

• Does not store passwords but lets you easily create unique user identities and change passwords as necessary

• Provides both audio and video components, enabling identification of meeting attendees by their voice and face. If a meeting is conducted without personal “identifiers,” hackers can sit in, uninterrupted, on confidential meetings.

• Log who was in an online meeting or alert you to changes in a document or file

• Only allows those with “owner” permissions to change or delete documents or files

VIA3 prides itself on adhering to leading industry standards and forging new ground to secure sensitive communications over the Internet. Built for professionals who require total confidentiality and complete privacy in all their communications, VIA3 Assured Collaboration Service can offer your healthcare-related organization the functionality, support and education you need to communicate PHI securely in a timely and efficient manner.


If you are interested in learning more about how VIA3 can help you reach and maintain HIPAA compliance, please visit our website or contact us at media@via3corp.com or call us toll-free at 1.866.265.8060.

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